Ph.D GUIDELINES

S.No. STAGE STANDARD OPERATING PROCEDURES FREQUENCY STAGE
1 Ph.D. ENTRANCE EXAMINATION
    • TEST ON GENERAL RESEARCH APTITUDE & SUBJECT COMPETENCY
TWICE A YEAR INTAKE
2 INTERVIEW PRE RDC
    • PERSONAL INTERVIEW AFTER QUALIFYING ENTRANCE EXAM
    • DOCUMENTS VERIFICATION FOR ELIGIBILITY
    • CHECKING OTHER ELIGIBILITY CRITERIA (AS COURSES NOT ALLOWED ON DISTANCE
      COURSES AT PG LEVEL, NEGATIVE INSTITUTION / UNIVERSITY LIST, ETC.) &
      INTERVIEW PRE CONFIRMING TO UGC GUIDELINES
    • RDC SUBMISSION OF INSTALMENT FEES
    • ALLOTMENT OF Ph.D. SUPERVISOR
    • SUBMISSION OF SYNOPSIS WITHIN THREE MONTHS
    • PRE RDC TO BE NECESSARILY COMPLETED WITHIN THREE MONTHS FROM ISSUE OF INTERVIEW CALL LETTER
TWICE A YEAR INTAKE
3 RDC
    • FORMATION OF RESEARCH DEGREE COMMITTEE
    • PRESENTATION OF TOPIC & RESEARCH PROPOSAL WITHIN 4 WEEKS FROM COMPLETION OF INDIVIDUAL PRE RDC. PRE RDC AND RDC SHOULD BE COMPLETED WITHIN 6 MONTHS FROM ISSUE OF INTERVIEW CALL LETTER ELSE THE SAME TO REAPPLIED FOR APPROVAL ALONG WITH THE PENALTY OF RS.5000
    • DOCUMENTS VERIFICATION FOR ELIGIBILITY
    • CHECKING OTHER ELIGIBILITY CRITERIA (AS COURSES NOT ALLOWED ON DISTANCE
      COURSES AT PG LEVEL, NEGATIVE INSTITUTION / UNIVERSITY LIST, ETC.) &
      INTERVIEW PRE CONFIRMING TO UGC GUIDELINES
    • FINALIZATION / MODIFICATION (WITHIN THREE MONTHS FROM DATE OF RDC) OF TOPIC & RESEARCH PROPOSAL TOGETHER AS SYNOPSIS
    • EVALUATION OF MODIFICATION ON SYNOPSIS & FINALIZATION
    • SUBMISSION OF SECOND INSTALMENT FEES
    • ENROLMENT FOR Ph.D. COURSE WORK
TWICE A YEAR PRE Ph.D STAGE
4 Ph.D. COURSE WORK EXAMINATION
    • ONE SEMESTER COURSE WORK TO INCLUDE 90 HOURS OF MANDATORY CONTACT
      HOURS (MIN. 75% A’I’I’ENDANCE COMPULSORY)
    • ALL ASSIGNMENTS & DISSERTATIONS TO BE SUBMITTED WITHIN 6 MONTHS FROM DATE OF RDC TO BE ELIGIBLE FOR PRE Ph.D COURSE WORK EXAM AND THE EXAM HAS TO BE NECESSARILY COMPLETED WITHIN ONE YEAR FROM THE DATE OF RDC.
    • COURSE WORK EXAMINATION AFTER THE SUCCESSFUL COMPLETION OF CLASSES AND SUBMISSION OF ASSIGNMENT
TWICE A YEAR/AND AS PER NOTIFICATION PRE Ph.D STAGE
5 Ph.D.
REGISTRATION FOR THESIS WRITING
    • DEFENDING THE SYNOPSIS IN PUBLIC
    • SUBMISSION OF THIRD INSTALMENT FEES
    • REGISTRATION AS SCHOLAR FOR Ph.D. AND THESIS WRITING
    • TIME PERIOD OF MINIMUM TWO YEARS AFTER THE PRE Ph.D. COURSE WORK RESULT DECLARATION (FROM DATE OF ISSUE OF GRADE SHEET) & MAXIMUM FIVE YEARS FROM THE DATE OF RDC
    • RE-REGISTRATION ON EXCEPTIONAL APPROVAL AFTER THE MAXIMUM PERIOD.
    • ALLOTMENT OF ONE INTERNAL DEPARTMENT’S CO-SUPERVISOR IN CASE EXTERNAL SUPERVISOR CHOSEN
    • SUBMISSION OF AT LEAST FOUR Bl-ANNUAL PROGRESS REPORT DURING THE PERIOD BY THE SUPERVISOR ALONG WITH THE SUMMARY OF WORK DONE SO FAR
      & CHAPTERS FINISHED TILL RESPECTIVE PROGRESS REPORT
    • MINIMUM DURATION OF AT LEAST SIX MONTHS BETWEEN TWO PROGRESS REPORTS
ANNUALLY Ph.D. SCHOLAR STAGE
    • PUBLISH AT LEAST TWO RESEARCH PAPERS RELATED TO Ph.D. TOPIC IN AT LEAST ONE NATIONAL AND ONE INTERNATIONAL JOURNALS OF REPUTE (JOURNALS WHOSE NAMES APPEAR IN THE ABSTRACT OF JOURNALS). PUBLISH PAPER ONLY
      AFTER COMPLETING AT LEAST ONE YEAR OF Ph.D. REGISTRATION.
Ph.D. SCHOLAR STAGE
    • ONLY AFTER COMPLETING AT LEAST ONE YEAR FROM THE DATE OF PUBLISHING OF TWO RESEARCH PAPERS AND SUBMISSION OF AT LEAST FOUR Bl-ANNUAL PROGRESS REPORTS BY THE SUPERVISOR THE APPLICATION FOR DATES FOR PRE SUBMISSION PRESENTATION CAN BE MADE DULY SIGNED BY THE SUPERVISOR(S).
ONCE ANNUALLY Ph.D. SCHOLAR
STAGE
6 PRE-SUBMISSION PRESENTATION/SEMINAR
    • ONLY AFTER COMPLETING AT LEAST ONE YEAR FROM THE DATE OF PUBLISHING OF TWO RESEARCH PAPERS AND SUBMISSION OF AT LEAST FOUR Bl-ANNUAL PROGRESS REPORTS BY THE SUPERVISOR THE APPLICATION FOR DATES FOR PRE SUBMISSION PRESENTATION CAN BE MADE DULY SIGNED BY THE SUPERVISOR(S).
    • PRE SUBMISSION DATES TO BE GENERALLY SCHEDULED WITHIN THREE MONTHS OF OF RECEIPT OF APPLICATION AND
      SUBMISSION OF THE FINAL INSTALMENT FEES ONCE WITH NO DUES CERTIFICATE OBTAINED.
    • SUBMISSION OF THE COMPLETED WORK WITH THE ABSTRACT
    • DEFENDING THE THESIS IN FRONT OF AT LEAST THREE EXTERNAL EXPERT
    • ACCEPTANCE FOR SUBMISSION / REJECTION / MODIFICATION WITH THE TIME LIMIT
    • Ph.D. RE-REGISTRATION IN CASE OF REJECTION (WITH FRESH RDC)/ MODIFICATION NOT SUBMITTED WITHIN TIME
      LIMIT
ONCE ANNUALLY PH.D SCHOLAR STAGE
7 THESIS SUBMISSION AND EVALUATION
    • SUBMISSION OF THESIS AS PER UNIVERSITY’S GUIDELINES WITHIN THREE MONTHS OF FINAL ACCEPTANCE IN PRE SUBMISSION
    • EVALUATION OF THESIS FROM AT LEAST THREE EXAMINERS WITH ATLEAST TWO BEING EXTERNAL EXPERTS
    • THESIS UPLOADING OF FINDINGS AND ABSTRACT OF Ph.D. THESIS (MINIMUM 10 PAGES SUBMISSION AND EXCLUDING REFERENCES AND ANNEXURES) AT UNIVERSITY WEBSITE OPEN ACCESS
    • EVALUATION INVITING COMMENTS FROM EXTERNAL EXPERTS
    • VIVA VOCE IN CASE OF RECOMMENDATION FOR THE SAME AND AWARD OF DEGREE
    • UPLOADING Ph.D. THESIS ON THE RESEARCH DEPOSITORY – SHODH GANGA
AS PER NOTIFICATION SUBMISSION STAGE